Managing your payroll documents efficiently is essential—especially during tax season. If you are employed with Malone Workforce Solutions, accessing your pay stubs and W-2 forms online is simple and secure through dedicated employee portals like PrismHR, Greenshades, and Avionté. This comprehensive guide will walk you through everything you need to know, step by step.
Overview of Malone Staffing Employee Portals
Malone Staffing provides multiple platforms for accessing payroll and tax documents depending on your employment period:
- PrismHR Portal (Current & Recent Records)
- Greenshades Portal (2020–2023 records)
- Avionté Portal (2014–2020 records)
Each portal is secure, user-friendly, and accessible from any device.
How to Access Pay Stubs via PrismHR Portal
The PrismHR Employee Self-Service (ESS) portal is the primary platform for current employees.
🔗 Login Portal:
https://mri-ep.prismhr.com/uex/#/auth/login
Step-by-Step Instructions:
- Visit the PrismHR login page
- Enter your username and password
- Click “Login”
New User Registration:
- Click on “Register” from the login page
- Provide required details (e.g., SSN, name, email)
- Create a secure password
👉 Users can easily register and log in through the ESS system
How to View and Download Pay Stubs
Once logged into PrismHR:
- Navigate to the “Pay” section on the left dashboard
- Click on a specific check date
- Select “View” or “Download”
How to Access W-2 Forms Online
W-2 forms are typically available by January 31 each year.
Steps:
- Log into PrismHR
- Click on the “Taxes” section
- Select “W-2 Statements”
- Download or print your form
📌 You can also manage tax withholding preferences under the “Taxes” tab
Access Historical Pay Stubs & W-2s
If you need older records, Malone provides alternative portals:
1. Greenshades (2020–2023)
🔗 https://www.greenshadesonline.com/SSO/EmployeeApp/#/company/malone/login
- Ideal for retrieving recent historical tax documents
- Supports W-2 downloads and payroll history
2. Avionté (2014–2020)
🔗 https://jcm.aviontego.com/portals/login.aspx?CompanyID=jcm
- Used for legacy payroll records
- Secure login required
Additional Features of the PrismHR Portal
The ESS portal offers more than just pay stubs:
✔ Direct Deposit Management
- Add or update bank accounts
- Split payments between accounts
👉 Explained in detail on page 5 of the guide
✔ Personal Information Updates
- Update address, contacts, and emergency details
✔ Document Access
- Company policies
- Benefits documents
- Payroll-related files
📌 Employees can access multiple document folders for easy record management
Mobile Access Made Easy
Although PrismHR does not have a dedicated mobile app, you can:
- Add the portal to your home screen
- Access it like an app via browser
Troubleshooting Login Issues
If you cannot access your account:
- Click “Forgot Username” or “Forgot Password”
- Reset credentials via email verification
- Contact Malone HR or payroll support
📌 This recovery option is available directly on the login screen
Why Use Online Payroll Access?
Accessing your pay stubs and W-2s online offers several advantages:
- ✅ Instant access anytime, anywhere
- ✅ Secure and paperless recordkeeping
- ✅ Faster tax filing process
- ✅ Easy document downloads
Final Thoughts
Malone Workforce Solutions ensures that employees have convenient, secure, and flexible access to their payroll and tax documents. Whether you are retrieving your latest pay stub via PrismHR or accessing historical W-2s through Greenshades or Avionté, the process is streamlined and user-friendly. By following this guide, you can confidently manage your payroll records without stress—saving both time and effort.
FAQ
How do I access Malone Staffing pay stubs online?
Log in to the PrismHR portal, navigate to the “Pay” section, and select a check date to view or download your pay stub.
Where can I find my Malone Staffing W-2 form?
Your W-2 form is available in the PrismHR portal under the “Taxes” section, usually by the end of January.
How do I access historical pay stubs from Malone Staffing?
You can access older payroll records through Greenshades (2020–2023) and Avionté (2014–2020).
What if I forgot my PrismHR login credentials?
Click “Forgot Username” or “Forgot Password” on the login page and follow the instructions to reset your account.
Can I access the Malone Staffing payroll portals on my phone?
Yes, you can access the PrismHR portal via your mobile browser and add it to your home screen for quick access.
Is it safe to access pay stubs online?
Yes, Malone Staffing uses secure payroll systems like PrismHR to protect your personal and financial information.
When are W-2 forms available?
W-2 forms are typically available by January 31 each year for tax filing purposes.
Can I download and print my pay stubs?
Yes, you can easily download and print your pay stubs directly from the PrismHR portal.
