Employees of Stony Brook Medicine can conveniently access their payroll and tax documents online through the RF Self-Service portal. This secure online platform allows employees to review pay stubs, download W-2 forms, manage direct deposit, update personal information, and adjust tax withholding preferences from virtually anywhere with internet access. The Research Foundation Self-Service system is designed to provide fast, secure, and paperless access to important payroll information, making it easier for employees to manage their financial records throughout the year.
Stony Brook Medicine Employee Payroll Portal
Employees can access their payroll records through the official RF Self-Service website:
The portal is protected with multi-factor authentication (MFA) to safeguard employee information and payroll records.
What You Can Access Through RF Self-Service
The RF Self-Service portal provides employees with a wide range of payroll and HR features, including:
- View and download pay stubs
- Access current and previous W-2 forms
- Enroll in or update direct deposit
- Adjust federal tax withholding information
- Update address and contact information
- Review payroll history
- Access electronic tax documents
- Manage employee account settings
The platform also supports paperless payroll management, giving employees quick access to important financial records whenever needed.
How to Log In to the Stony Brook Medicine Payroll Portal
Follow these steps to securely access your account:
Step 1: Visit the RF Self-Service Website
Go to: http://www.rfsuny.org/selfservice
Step 2: Access Employee Self Service
Click “Access Employee Self Service.”
Step 3: Enter Your Username
Use your Research Foundation ID Number as your username. This number is generally provided to employees during the hiring process.
If you cannot locate your RF ID, contact your campus information security administrator or payroll office for assistance.
Step 4: Enter Your Password
Type your account password.
If you forgot your password, click the “Forgot Your Password” option on the login screen to reset your credentials.
Step 5: Complete Multi-Factor Authentication (MFA)
Enter your OneLogin Protect Code to verify your identity.
The RF Self-Service system uses MFA for enhanced security and protection of sensitive payroll data.
Step 6: Open Self Service
After authentication, go to the Business Applications section and select the Self Service link to access payroll and employee services.
The login process also includes secure OneLogin authentication and remote self-service access.
First-Time Account Setup
New employees must create an account before using the portal.
How to Set Up Your Account
- Visit the RF Self-Service website
- Select “Set up your Account”
- Enter your RF Employee Number
- Verify your identity
- Create a secure password
- Complete MFA enrollment
Your RF Employee Number can typically be found on your pay stub or provided during onboarding.
How to View Stony Brook Medicine Pay Stubs Online
Employees can quickly access their payslips online through the payroll dashboard.
Steps to Review Your Payslip
Navigate to:
RF Self Service Home → Main Menu → Employee Self Service → My Payslip
Your most recent pay statement will appear automatically.
Important Payslip Information
- Pay stubs remain available for up to 18 months
- Employees can print or download copies for personal records
- Electronic payslips are accessible 24/7 except during scheduled maintenance periods
How to Access Your W-2 Form Online
Employees can retrieve electronic W-2 forms directly from the RF Self-Service system.
Steps to Access W-2 Forms
Go to:
RF Self Service Home → Main Menu → Employee Self Service → My W-2
Your current year’s W-2 will be displayed on screen.
W-2 Availability
- W-2 forms remain accessible for up to seven years
- Employees can download or print copies anytime
- Electronic W-2 access helps simplify tax filing
Additional Features Available in RF Self-Service
Beyond payroll access, the portal includes several employee management tools:
- Benefits enrollment
- Contact information updates
- Dependent and beneficiary management
- Expense reimbursement access (if enabled)
- Payroll tax adjustments
- Direct deposit management
The system is designed to provide a centralized employee experience for payroll and HR functions.
RF Self-Service System Availability
The portal is generally available around the clock; however, scheduled maintenance occurs daily during the following times:
- 6:00 p.m. – 6:30 p.m. EST
- 2:00 a.m. – 4:00 a.m. EST
During maintenance windows, employees may temporarily see an “Employee Self Service Unavailable” message.
Troubleshooting Login Issues
If you experience problems accessing your account:
Forgot Password
Use the “Forgot Password” option on the login page to reset your credentials.
MFA Problems
Employees having trouble with OneLogin Protect or MFA setup should review the MFA instructions available on the login screen.
Browser Tips
For the best experience:
- Use an updated browser
- Clear browser cache if pages fail to load
- Enable cookies and JavaScript
- Avoid logging in during scheduled maintenance windows
Stony Brook Medicine Payroll Contact Information
If you need payroll or account assistance, contact the payroll office directly:
- Email: rf_payroll@stonybrook.edu
- Phone: (631) 632-6162
Additional RF Self-Service support is also available through RF Customer Services.
Benefits of Online Payroll Access
Using the RF Self-Service portal provides several advantages for employees:
- Faster access to payroll records
- Secure electronic document storage
- Convenient W-2 retrieval during tax season
- Reduced paperwork
- Remote access from any internet-connected device
- Simplified payroll management
The platform allows employees to stay connected to important payroll information without needing to visit the HR or payroll office in person.
Final Thoughts
The RF Self-Service portal makes it simple for Stony Brook Medicine employees to manage payroll records and tax documents online. Whether you need to check your latest pay stub, retrieve a W-2 form, update direct deposit information, or manage tax withholding, the system provides a secure and user-friendly solution. By keeping your login credentials secure and enabling MFA protection, you can safely access your payroll information anytime and from anywhere.
Frequently Asked Questions (FAQs)
1. How do I access my Stony Brook Medicine pay stubs online?
Visit the RF Self-Service portal, log in with your Research Foundation ID Number and password, complete MFA verification, then go to:
Employee Self Service → My Payslip
2. What website do Stony Brook Medicine employees use for payroll access?
Employees use the official RF Self-Service portal: http://www.rfsuny.org/selfservice
3. How do I log in to RF Self-Service for the first time?
First-time users must select “Set up your Account” on the portal homepage, verify their RF Employee Number, create a password, and enroll in MFA.
4. What is my username for the RF Self-Service portal?
Your username is your Research Foundation ID Number, which is generally provided during onboarding or included in payroll communications.
5. How can I reset my RF Self-Service password?
Click the “Forgot Your Password” link on the login page and follow the instructions sent to your email address.
6. How do I access my W-2 form online?
After logging in, navigate to:
Employee Self Service → My W-2
Your current and previous W-2 forms will be available for download.
7. How many years of W-2 forms are available online?
RF Self-Service provides access to W-2 forms for up to seven years.
8. How long are pay stubs available in the portal?
Employees can access online pay stubs for up to 18 months.
9. Can former employees access RF Self-Service?
Former employees may still have limited access to payroll records and tax documents depending on account status and eligibility.
10. What should I do if MFA verification is not working?
Ensure your OneLogin Protect app is properly configured. You can also use the MFA help links available on the login page for troubleshooting assistance.
11. Can I access RF Self-Service from home?
Yes. Employees can securely access the portal from any location with internet access.
12. What information can I update through RF Self-Service?
Employees can:
- Update address and contact details
- Enroll in direct deposit
- Change tax withholding
- Manage payroll preferences
- Access tax forms and payslips
13. Is the RF Self-Service portal secure?
Yes. The system uses password protection and multi-factor authentication (MFA) to secure employee payroll information.
14. Why is the RF Self-Service portal unavailable sometimes?
The system undergoes scheduled maintenance daily during designated maintenance windows, which may temporarily limit access.
15. Who do I contact for Stony Brook Medicine payroll support?
Employees can contact payroll support at:
- Email: rf_payroll@stonybrook.edu
- Phone: (631) 632-6162