Managing payroll records electronically has become an indispensable part of modern employment, allowing staff to retrieve earnings statements and tax documents securely from virtually anywhere. Employees of the California Health and Human Services Agency (CalHHS) Office of Technology & Solutions Integration (OTSI) can conveniently access both their pay stubs and Form W-2 through the organization’s Workday employee self-service platform, authenticated using Microsoft Single Sign-On (SSO). The uploaded documentation confirms that employees sign in through Microsoft’s authentication portal and use Workday to view payroll information and tax documents. This comprehensive guide explains everything current OTSI employees need to know about accessing payroll records, downloading W-2 forms, troubleshooting login issues, and maintaining accurate tax information.
About the Office of Technology & Solutions Integration (OTSI)
Established in 2005, the Office of Technology & Solutions Integration (OTSI) oversees some of California’s largest and most mission-critical Health and Human Services technology initiatives. The organization manages a multi-billion-dollar portfolio of complex IT projects while providing project management, procurement, governance, oversight, and technical support for programs that directly benefit millions of Californians.
OTSI promotes a collaborative workplace built upon innovation, accountability, professional development, and continuous learning. By delivering secure and reliable technology solutions, the organization supports CalHHS departments in providing essential health and human services throughout California.
Accessing OTSI Workday
Employees can access their payroll records through the official Workday portal:
Workday Login: https://wd5.myworkday.com/osi/login.htmld
Authentication is completed through Microsoft Single Sign-On (SSO) using an authorized OTSI employee account. After successful authentication, employees are directed to their Workday dashboard, where payroll, tax, and employment information is securely maintained.
How to View OTSI Pay Stubs
Current employees can retrieve their earnings statements directly within Workday.
Step 1: Visit the OTSI Workday portal.
Step 2: Sign in using your Microsoft SSO credentials.
Step 3: Open your Workday Home page.
Step 4: Select the Pay application.
Step 5: Choose Payslips.
Step 6: A list of available payroll periods will appear.
Step 7: Select the desired pay period.
Step 8: Click the available PDF link to:
- View your paycheck
- Download the payslip
- Print a paper copy for your records
The uploaded Workday guide demonstrates this navigation path through Pay → Payslips, where employees select a payroll period and open the PDF version of their earnings statement.
Information Included on Your OTSI Pay Stub
Your electronic payslip generally includes:
- Employee information
- Employer information
- Pay period dates
- Gross earnings
- Regular and overtime pay
- Taxes withheld
- Retirement deductions
- Insurance deductions
- Other voluntary deductions
- Net pay
- Direct deposit information
- Leave balances (where applicable)
Review each pay statement carefully and promptly report any discrepancies.
How to Access Your OTSI W-2 Online
Each January, OTSI provides employees with their annual Form W-2, which summarizes total earnings and tax withholdings for the previous calendar year.
To access your W-2:
Step 1: Log into Workday.
Step 2: Open the Pay application.
Step 3: Select My Tax Documents.
Step 4: Locate the appropriate tax year.
Step 5: Click View/Print.
Step 6: Download or print your W-2 for tax filing.
The Workday documentation shows that W-2 forms are stored within My Tax Documents, where employees can view, print, or download the PDF version after it becomes available.
When Will My W-2 Become Available?
Federal regulations require employers to furnish Form W-2 by January 31 following the end of each tax year.
OTSI typically:
- Publishes an electronic W-2 in Workday
- Mails a paper copy to the employee’s address on file unless the employee has elected electronic tax document delivery
Employees should ensure that their mailing address remains current in Workday to avoid delays in receiving tax documents.
Update Your Personal Information
Maintaining accurate employee information helps prevent payroll and tax issues.
Review your:
- Home address
- Mailing address
- Phone number
- Email address
- Emergency contacts
- Tax withholding elections
- Direct deposit information
Keeping this information up to date ensures timely delivery of payroll communications and tax documents.
Benefits of Electronic W-2 Delivery
Choosing electronic delivery offers several advantages:
- Faster access each tax season
- Immediate download availability
- Reduced risk of mail delays
- Secure document storage
- Easy reprinting
- Environmentally friendly paperless records
Troubleshooting Workday Login Issues
If you experience difficulty accessing Workday:
Verify your Microsoft credentials
Ensure your Microsoft SSO username and password are correct.
Clear browser cache
Cached authentication data may occasionally interfere with login.
Try another browser
Modern browsers generally provide the best Workday experience.
Reset your password
If your Microsoft password has expired, complete the password reset process before attempting to sign in again.
Contact Human Resources
If problems persist, reach out to the Human Resources team for assistance.
Phone: (916) 263-1718
Email: hr@otsi.ca.gov
Payroll Security Best Practices
To protect sensitive payroll information:
- Use a secure internet connection.
- Sign out after each session.
- Enable multifactor authentication if available.
- Never share your login credentials.
- Monitor your pay statements regularly.
- Download W-2 forms only on trusted devices.
Final Thoughts
The OTSI Workday platform provides employees with a secure, efficient, and centralized solution for managing payroll information throughout the year. Whether you need to review your latest paycheck, print an earnings statement, or retrieve your annual W-2 for tax filing, Workday enables quick access through Microsoft Single Sign-On with only a few straightforward steps. By keeping your personal information current and monitoring your payroll records regularly, you can ensure uninterrupted access to the financial documents essential for employment verification, tax preparation, and personal recordkeeping.
Frequently Asked Questions
1. How do I log in to the OTSI Workday portal?
Visit the official OTSI Workday login page and sign in using your Microsoft SSO credentials assigned by the Office of Technology & Solutions Integration.
2. Where can I find my OTSI pay stubs?
After logging into Workday, navigate to Pay → Payslips, then select the desired pay period to view or download your paycheck.
3. How can I download my OTSI pay stub?
Open the desired payslip in PDF format and use the download or print option available in your browser or PDF viewer.
4. Where are my W-2 forms located in Workday?
Your W-2 forms can be found by navigating to Pay → My Tax Documents within your Workday account.
5. When will OTSI release W-2 forms?
OTSI issues Form W-2 no later than January 31 each year, in accordance with IRS requirements.
6. Will I receive a paper copy of my W-2?
Yes. Unless you have enrolled in electronic tax document delivery, your W-2 will be mailed to the address on file in Workday.
7. Can I choose electronic delivery for my W-2?
Yes. Eligible employees may enroll in electronic tax document delivery through Workday to access their W-2 online.
8. What should I do if I cannot log in to Workday?
Verify your Microsoft SSO credentials, clear your browser cache, try another browser, or contact OTSI Human Resources for assistance.
9. Can former OTSI employees access their W-2 online?
Former employees may have limited Workday access. If you cannot log in, contact Human Resources to request your tax documents.
10. Can I print my W-2 directly from Workday?
Yes. Once your W-2 opens in PDF format, you can print or save it for your tax records.
11. What information is included on an OTSI pay stub?
A pay stub generally includes gross earnings, deductions, taxes withheld, retirement contributions, benefits, direct deposit details, and net pay.
12. Why is my latest pay stub missing?
Recent pay statements may not appear until payroll processing has been completed. Check again after payday.
13. How do I update my mailing address for tax forms?
Update your personal information within Workday to ensure your W-2 and other payroll documents are mailed to the correct address.
14. Who should I contact for payroll or W-2 questions?
You can contact OTSI Human Resources by calling (916) 263-1718 or emailing hr@otsi.ca.gov.
15. Is Workday secure for viewing payroll information?
Yes. Workday uses secure authentication through Microsoft Single Sign-On (SSO) to protect employee payroll and tax information.