Former employees of the University of Texas Southwestern Medical Center (UT Southwestern or UTSW) can conveniently access their W-2 tax statements online through the ADP self-service portal after losing access to the internal PeopleSoft system. If you recently separated from UT Southwestern and need your W-2 for tax filing, employment verification, or financial documentation, this guide will walk you through the complete process. UT Southwestern is one of the nation’s leading academic medical centers, recognized for excellence in research, patient care, and medical education. The institution trains nearly 3,700 medical and health profession students annually and employs approximately 25,000 staff members across its hospitals and affiliated facilities.
Why Former Employees Must Use ADP Instead of PeopleSoft
Active UT Southwestern employees can access payroll documents through the internal PeopleSoft Employee Self Service (ESS) portal. However, once employment ends, former employees typically lose SSO (Single Sign-On) access to PeopleSoft.
UT Southwestern directs terminated employees to receive W-2 statements through mail delivery or electronic payroll systems such as ADP.
For this reason, former employees should use the ADP self-service platform to retrieve W-2 forms online quickly and securely.
UT Southwestern Former Employee W2 Portal
Official ADP Portal
Use the official ADP self-service website:
Portal Link: https://my.adp.com
You can also install the ADP Mobile Solutions app from the Apple App Store or Google Play Store for mobile access.
Step-by-Step Guide to Access Your UT Southwestern W2 Online
Step 1: Visit the ADP Portal
Open your browser and go to: https://my.adp.com
Click the “Create Account” or “Sign Up” option if you have never used ADP before.
Step 2: Use the “Find Me” Option
If you do not know your registration code, select the “Find Me” option on the ADP registration page.
ADP will help locate your payroll profile using personal verification information such as:
- Legal name
- Social Security Number
- Email address
- Phone number
Ensure all information matches your employment records exactly.
Step 3: Verify Your Identity
ADP may ask you to verify your identity through:
- Email verification
- Phone verification
- Security questions
You may receive a Personal Registration Code (PRC) via email during the setup process.
Step 4: Create Your ADP Login Credentials
Once verified, create:
- A secure username
- A strong password
- Security questions and answers
After setup is complete, you can log in anytime to access payroll records and tax documents.
Step 5: Download Your W-2 Form
After logging into ADP:
- Navigate to Pay & Taxes
- Select Tax Statements
- Choose the appropriate tax year
- Download or print your W-2 PDF
Keep a digital copy for your records and tax filing purposes.
What If You Cannot Access Your W2?
If you experience issues accessing your W-2 online, UT Southwestern Human Resources can assist you.
UT Southwestern HR Contact Information
- Phone: 214-648-9810
- HR Email: HR@utsouthwestern.edu
If your mailing address changed after leaving employment, contact HR immediately to request a W-2 reissue.
Can Former Employees Still Access PeopleSoft?
Generally, no. Former employees lose institutional SSO access after termination, which restricts entry into the internal PeopleSoft Employee Self Service portal.
UT Southwestern’s PeopleSoft system is primarily intended for active employees accessing payroll, ESS tools, and campus services.
Therefore, ADP becomes the preferred and most reliable option for retrieving W-2 forms online after separation.
Benefits of Accessing Your W2 Through ADP
Using ADP offers several advantages:
- 24/7 online access
- Faster retrieval than mailed copies
- Mobile app availability
- Secure encrypted login
- Easy PDF downloads
- Multi-year tax document storage
Former employees can often retrieve historical W-2 statements without needing direct HR intervention.
UT Southwestern at a Glance
The University of Texas Southwestern Medical Center is one of the premier academic health institutions in the United States. Located in Dallas, Texas, UTSW is nationally recognized for groundbreaking biomedical research, world-class patient care, and advanced medical training programs.
The institution includes:
- UT Southwestern Medical School
- Graduate School of Biomedical Sciences
- School of Health Professions
- O’Donnell School of Public Health
UT Southwestern physicians provide care across approximately 80 medical specialties and oversee millions of outpatient visits annually.
Final Thoughts
Accessing your UT Southwestern former employee’s W-2 online is usually straightforward through the ADP self-service portal. Even after losing access to PeopleSoft and institutional SSO systems, former staff members can still securely retrieve tax documents using ADP’s “Find Me” feature and identity verification process. If you encounter any login or payroll issues, UT Southwestern Human Resources remains available to assist with W-2 reissues, address updates, and payroll support. For the fastest access, create your ADP account early and keep your contact information updated at all times.
Frequently Asked Questions (FAQ)
1. How do former employees access UT Southwestern W2 forms online?
Former employees can access W-2 statements through the ADP self-service portal at my.adp.com after their PeopleSoft access is disabled.
2. What website should I use to get my UT Southwestern W2?
Use the official ADP portal: https://my.adp.com
3. Can I still use PeopleSoft after leaving UT Southwestern?
No. Most former employees lose access to PeopleSoft and Single Sign-On (SSO) systems after termination.
4. What is the “Find Me” option on ADP?
The “Find Me” feature helps locate your payroll profile using personal details like your name, Social Security Number, email, or phone number.
5. Do I need a registration code for ADP?
Not always. Many former employees can register using the “Find Me” option instead of a registration code.
6. What information do I need to register for ADP?
You may need:
- Full legal name
- Social Security Number
- Email address
- Phone number
- Date of birth
7. How do I download my W2 from ADP?
After logging into ADP:
- Go to “Pay & Taxes”
- Select “Tax Statements”
- Choose the tax year
- Download the W-2 PDF
8. Can I access my W2 on my phone?
Yes. You can use the ADP Mobile Solutions app available on iPhone and Android devices.
9. What should I do if I forgot my ADP username or password?
Use the “Forgot User ID” or “Forgot Password” links on the ADP login page to recover your account.
10. When are UT Southwestern W2 forms available?
W-2 forms are generally available in January during tax season.
11. Will UT Southwestern mail paper W2 copies?
Yes. Paper copies are typically mailed to former employees unless electronic delivery was previously selected.
12. What if my mailing address changed after leaving UT Southwestern?
Contact Human Resources immediately to request a W-2 reissue with your updated mailing address.
13. Who do I contact for W2 assistance at UT Southwestern?
You can contact UT Southwestern HR:
- Phone: 214-648-9810
- Email: HR@utsouthwestern.edu
14. Can I access previous years’ W2 forms on ADP?
Yes. ADP often stores multiple years of tax statements for eligible employees.
15. Is ADP secure for accessing payroll and tax documents?
Yes. ADP uses encrypted security systems, identity verification, and multi-factor authentication to protect employee data.