Former employees of the University of Mississippi Medical System may lose access to the Workday single sign-on (SSO) system shortly after termination. As a result, accessing payroll documents online can become limited once employment ends. Fortunately, UMMS still provides several reliable methods for obtaining W-2 forms, paycheck stubs, and other tax-related records. This comprehensive guide explains how former employees can request W-2 statements, paycheck stubs, and Form 1095-C quickly and securely.

About UMMS

The University of Mississippi Medical Center is Mississippi’s only academic medical System and one of the state’s largest health-care employers. Located in Jackson, UMMS operates multiple hospitals, specialty clinics, and health science schools while serving as a leading center for education, research, and patient care. UMMS’s workforce includes thousands of employees across clinical, administrative, and academic departments. Because of the organization’s size, payroll and tax document management is handled centrally through its Human Resources and Payroll divisions.

Can Former Employees Access Workday After Leaving UMMS?

In most cases, former employees lose Workday SSO access after a short period following termination. Once access is removed, online retrieval of W-2 forms and pay statements may no longer be available. UMMS typically postmarks W-2 forms on or before January 31 each year. If your mailing address on file is outdated or you did not submit a forwarding address before separation, your tax forms may not arrive successfully. When this happens, you must contact the Payroll Department directly to request replacement copies.

How to Request UMMS Former Employee W-2 Forms

Former employees can obtain copies of W-2 statements by contacting the Payroll Department.

Option 1: Request by Phone

Call the UMMS Payroll Department during regular business hours:

Payroll Department Phone Number:
(601) 984-1050

Hours:
Monday–Friday
8:00 a.m. – 4:30 p.m.

Before calling, prepare the following identifying information:

• Full legal name
• Former employee ID number (if available)
• Social Security Number verification details
• Date of birth
• Previous department or employment dates
• Updated mailing address

The payroll team may ask additional verification questions before releasing confidential tax information.

Option 2: Request by Mail

Former employees may also submit written requests by mail.

Mailing Address

Payroll Department
2500 North State Street
Jackson, MS 39216-4505

What to Include in Your Request

Your written request should contain:

• Full name
• Former employee ID number
• Current mailing address
• Phone number
• Tax year needed
• Signature for verification

Providing complete information helps reduce processing delays.

How to Request UMMS Form 1095-C

Former employees who need a copy of their 1095-C health coverage form should contact the Benefits Department directly by email.

Email Address

hrbenefits@umc.edu

Include the Following Information

When emailing, provide:

• Full legal name
• Employee ID number
• Request for a copy of Form 1095-C
• Current mailing address
• Cell phone number for follow-up questions

Including a mobile number is recommended in case the Benefits Specialist needs clarification while processing your request.

What If Your Address Changed After Leaving UMMS?

A mailing address issue is one of the most common reasons former employees fail to receive W-2 forms. If you moved after leaving UMMS and did not update your forwarding address, immediately contact the Payroll Department to provide your current information. This helps ensure replacement documents are mailed to the correct location.

Can Former Employees Access Paycheck Stubs?

Yes. Former employees may request paycheck stubs directly from the Payroll Department using the same contact methods used for W-2 requests.

You can request:

• Final paycheck records
• Historical pay statements
• Earnings verification
• Wage documentation for loans or tax filing

UMMS HR Service Center Information

The HR Service Center supports employment-related services for employees and former employees, including verification and HR processing assistance.

HR Service Center Contact Information

• Phone: (601) 984-1130
• Email: HRServiceCenter@umc.edu
• Business Hours: Monday–Friday, 7:00 a.m. – 5:00 p.m.

HR Service Center Address

440 E Woodrow Wilson Ave
Jackson, MS 39216

The office is located in the UMMC Medical Towers building on the first floor.

Common Reasons Former Employees Need W-2 Copies

Many former UMMS employees request replacement W-2 forms for:

• Filing federal or state income taxes
• Mortgage applications
• Loan verification
• Immigration documentation
• Employment verification
• Correcting lost or damaged tax records

If you need the form urgently, calling the Payroll Department is generally the fastest method.

Troubleshooting UMMS W-2 Issues

I Never Received My W-2

Possible reasons include:

• Incorrect mailing address
• Postal forwarding expired
• Separation occurred late in the year
• Payroll records need updating

Contact Payroll immediately to request a replacement copy.

I Forgot My Workday Login

Former employees often lose Workday access after termination. In this case, online retrieval may no longer be possible, and Payroll assistance becomes necessary.

My W-2 Contains Incorrect Information

If your name, address, or wages appear incorrect, contact Payroll as soon as possible to discuss a correction or amended tax document.

Tips for Faster Processing

To avoid delays:

• Keep your employee ID available
• Verify your current mailing address
• Request documents early during tax season
• Include all required identifying information
• Call during normal business hours

Final Thoughts

Obtaining former employee W-2 forms from the University of Mississippi Medical System is straightforward when you know the correct process. Although Workday access may expire shortly after termination, UMMS’s Payroll and HR teams continue supporting former employees with tax documentation requests. Whether you need W-2 statements, paycheck stubs, or Form 1095-C records, contacting the appropriate department with accurate identifying information will help ensure a smooth and secure process.

Frequently Asked Questions (FAQ)

1. How do former employees get W-2 forms from UMMS?

Former employees can request W-2 forms by calling the UMMS Payroll Department at (601) 984-1050 or by mailing a written request to the Payroll office in Jackson, Mississippi.

2. Does UMMS mail W-2 forms automatically?

Yes. UMMS typically mails W-2 forms on or before January 31 each year to the employee’s address on file.

3. Can former employees still access Workday after leaving UMMS?

Usually not. Former employees often lose Workday SSO access shortly after termination.

4. What is the UMMS Payroll Department phone number?

The UMMS Payroll Department phone number is (601) 984-1050.

5. What are the Payroll Department business hours?

Payroll support is available Monday through Friday from 8:00 a.m. to 4:30 p.m.

6. Where should I mail a UMMS W-2 request?

Mail requests to:

Payroll Department
2500 North State Street
Jackson, MS 39216-4505

7. What information is needed to request a replacement W-2?

You may need to provide:

• Full legal name
• Employee ID number
• Date of birth
• Mailing address
• Employment dates

8. How can I request paycheck stubs from UMMS?

Former employees can request paycheck stubs through the Payroll Department using the same phone number and mailing address used for W-2 requests.

9. What should I do if my mailing address changed after leaving UMMS?

Contact the Payroll Department immediately and provide your updated mailing address to avoid delays in receiving tax documents.

10. How do I request a copy of my 1095-C form from UMMS?

Send an email to hrbenefits@umc.edu including your full name, employee ID number, and request for a copy of Form 1095-C.

11. Can UMMS email W-2 forms to former employees?

Availability may vary depending on verification requirements. Contact Payroll directly to discuss available delivery options.

12. Why did I not receive my UMMS W-2 form?

Common reasons include:

• Incorrect address on file
• Expired forwarding address
• Delayed mail delivery
• Payroll record issues

13. Can I request older W-2 forms from UMMS?

Yes. Former employees may request historical wage and tax documents through the Payroll Department.

14. What is the UMMS HR Service Center contact information?

The HR Service Center can be reached at:

• Phone: (601) 984-1130
• Email: HRServiceCenter@umc.edu

15. What is the fastest way to get a replacement UMMS W-2?

Calling the Payroll Department directly during business hours is usually the fastest method for requesting replacement tax documents.